✅Task Management
Obsibrain provides a powerful and streamlined task management system to help you stay on top of your responsibilities and deliver on time, every time.
Quick Task Creation
To quickly add a new task, simply open the command palette (using the keyboard shortcut Ctrl/Cmd + P) and search for "Obsibrain: New Task" (pinned by default). This will bring up a modal where you can enter the task details, as shown in Screen 1.
This will bring up a modal where you will be prompted for:
Name: Name of the task
Attached: The specific P.A.R.A. category where the task belongs (Project, Area, or Resource). (Tasks in Obsibrain must be grounded in a specific context. See the Folder Structure for help deciding where your task fits.)
Due (optional): when the task is due (Leave empty to skip)
Scheduled (optional): when the task is scheduled to start work on (Leave empty to skip)
Once you've filled out the details, the task will be added to the "All Tasks" view, as seen in Screen 2.
Repeating Tasks
Obsibrain makes it easy to manage tasks that occur on a regular basis by supporting repeating tasks. When creating or editing a task, you can specify how often the task should repeat by entering a repeat pattern in the appropriate field.
Examples of repeat patterns:
every day — The task will repeat daily.
every month on the 1st — The task will repeat on the first day of each month.
every Monday, Tuesday — The task will repeat every Monday and Tuesday.
To set a repeating task, simply enter your desired repeat pattern during task creation or editing. Obsibrain will then automatically schedule future instances of the task at your chosen frequency, ensuring you never miss a recurring responsibility. For optimal recognition, we strongly recommend first testing this feature in your native language. If it doesn't work, switch to English for this field, as it may be better recognized by the system.
Understanding The Task Structure
As seen in Screen 3, each task is represented in a row format in a table. By order of appearance, from left to right, here are the elements that constitute the task row:
Checkbox: quickly mark the task as done.
Name: the name of the task.
Due date: the relative due date from now.
Priority: (optional) priority order of this task.
Page: the location where the task has been attached (either a Project, an Area or a Resource)
Using The Tasks Management System Effectively
In Obsibrain, task management has been designed to lead to actions. The Daily periodic reviews should be the only place where you manage and view them. (Screen 4)
You can always click on the "link" button to go where the task has been created to have a broader view and perspective on the other attached tasks. (Screen 5)
Tracking Tasks Across Your Workflow
Obsibrain's task management system is integrated throughout the entire P.A.R.A. folder structure. This means you can easily view and manage all your tasks, regardless of which project, area, or resource they are associated with.
A task is always attached to either a Project, an Area, or a Resource.
Editing and Updating Tasks
If you want to quickly edit a task, you can click the edit icon in the task line. If you're already in the file where the task lies, simply place your cursor on the task in the "All Tasks" view and open the command palette. Search for "Obsibrain: Edit Task" to access the task editing modal as seen in Screen 7.
Here, you can update the task's description, priority, due date, scheduling, and any other relevant details. Obsibrain leverages the powerful Tasks plugin to store all this metadata, ensuring your tasks are always up-to-date and easily manageable.
By combining quick task creation, centralized task tracking, and comprehensive task editing capabilities, Obsibrain empowers you to stay organized, focused, and on top of your responsibilities.
Daily Task Management
Obsibrain also integrates daily task management directly into the Daily Planning template, as shown in Screen 7. This ensures you can easily manage your tasks and stay on top of your responsibilities on a day-to-day basis.
🎯 The Philosophy of Action: Why Simplicity Wins
In the world of productivity, it's easy to get trapped in "productive procrastination"—spending more time organizing your tasks than actually doing them. Obsibrain is built on the belief that the best task management system is the one that gets out of your way.
Why No Eisenhower Matrix or Complex Tagging?
You might notice that Obsibrain doesn't force you into complex frameworks like the Eisenhower Matrix (Urgent vs. Important) or deep nested tagging. This is intentional:
Reduced Decision Fatigue: Every second you spend deciding if a task is "Priority 2" or "Quadrant 3" is a second you aren't spending on the task itself.
Focus on the "Next Action": Inspired by the GTD (Getting Things Done) methodology, we prioritize the next physical step.
Daily Alignment: By using the Daily Planning as your primary filter, you naturally focus on what needs to happen now, rather than managing a theoretical list of future possibilities.
Momentum Over Perfection
Tasks in Obsibrain are designed to be fluid. If a task isn't done today, it moves to Ongoing. If it stays in Ongoing for too long, the system encourages you to re-evaluate it during your Weekly Review: Should it be a Project? Should it be delegated? Or should it be deleted?
Automated Task Cleanup: Keeping the Engine Snappy
To keep your vault fast and focused, Obsibrain includes an automated "sweep" feature for completed tasks.
Performance: As your vault grows over years, thousands of completed tasks can slow down your dashboards. The cleanup service keeps your active views lean.
Historical Integrity: Tasks aren't just deleted; they are removed from active project views to keep you focused on what's left to do, while the records remain in your vault's history.
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